Statement

The Statement feature provides a full financial record for an account, giving businesses and clients a transparent view of all transactions within a selected period. It combines a high-level account summary with a detailed breakdown of invoices and payments, making it an essential tool for financial tracking, reconciliation, and communication.

Account Summary

When you open the Statement for a specific account, the system will first display a summary section that highlights key financial figures:

a) Beginning Balance – The balance carried forward at the start of the chosen period.

b) Invoiced Amount – The total value of invoices issued during the reporting period.

c) Amount Paid – The total sum of payments received within the same timeframe.

d) Balance Due – The outstanding amount that remains payable after credits and payments are applied.

Transaction Details

Below the summary, the statement displays a transaction history including invoices. Each invoice entry shows its issue date, description, amount.

Sorting and Filtering

To customize the financial view, statements can be filtered by different timeframes:

a) Today – Transactions recorded on the current day.

b) This Week – All account activity within the current calendar week.

c) This Month – Invoices and payments within the current month.

d) Last Month – The full financial history of the previous month.

e) This Year – A year-to-date summary of all transactions.

f) Last Year – A complete review of the previous year’s activity.

g) Custom Period – A manually selected date range for tailored reporting.

Export and Sharing Options

To make statements more versatile, the system provides multiple ways to export or share them:

a) Print – Generate a hard copy for meetings, filing, or compliance records.

b) View in PDF – Open the statement in PDF format for a professional, read-only version.

c) Send via Email – Email the statement directly to clients or team members for easy distribution and collaboration.