Advanced Features
HRMS
Optimize HR Operations with Bizcore HRMS
The HRMSÂ is a comprehensive human resource management solution that includes HR Payroll, HR Records, Staff Workload, Recruitment, and Timesheets & Leave Management. It streamlines payroll processing, centralizes employee records, manages staff workload, automates recruitment, and tracks time and attendance. This integrated system enhances efficiency, ensures compliance with labor laws, and helps maintain a healthy work-life balance by addressing key HR functions within an organization.
HR Payroll
HR Payroll allows you to pay your employees quickly and correctly every time you run payroll. The right system can shave hours off your payroll process, help you pay payroll taxes, and comply with labor laws.
Benefits of HR Payroll
- Boost Employee Morale
- Maximize Time Efficiency
- Ensure Tax Accuracy
- Streamline Payroll
- Simplify Government Compliance
Key Features
Employee Profile Management
Maintain detailed employee profiles with comprehensive personal, employment, and salary information, all centralized in one location. This feature ensures that HR teams can easily access and manage employee data, leading to more efficient payroll processing and better overall employee management.
Attendance Information Management
Integrate attendance data directly into the payroll system to calculate accurate pay based on hours worked, overtime, and leave taken. This feature eliminates the need for manual data entry, reducing errors and ensuring that employees are paid correctly for the time they have worked.
Commission Information Management
Track and manage commission-based earnings for employees, ensuring that all sales and performance-based compensation is accurately reflected in payroll. This feature supports complex compensation structures, helping businesses reward employees fairly for their achievements.
Salary Deductions
Automatically calculate and apply deductions such as taxes, health insurance, and other withholdings to employee paychecks. This feature simplifies payroll processing by ensuring that all necessary deductions are accurately applied, reducing the risk of compliance issues.
KPI Bonus Management
Manage and allocate performance bonuses based on key performance indicators (KPIs), allowing you to reward employees for meeting or exceeding targets. This feature helps businesses incentivize high performance, aligning employee goals with company objectives.
Insurance Management
Track employee insurance details and ensure that the correct deductions are made for health, life, and other insurance types. This feature simplifies benefits administration, ensuring that employees are properly covered and that deductions are accurately processed.
Payslip Management
Generate, customize, and distribute payslips with detailed breakdowns of earnings, deductions, and net pay. This feature provides employees with clear and transparent information about their pay, helping to build trust and reduce payroll-related queries.
Income Taxes Management
Automatically calculate income taxes based on current tax rates and applicable rebates, ensuring accurate tax withholding for each employee. This feature helps businesses stay compliant with tax regulations and reduces the risk of errors in tax reporting.
Payroll Reports
Generate comprehensive reports on payroll activities, including payroll overviews, income summaries, and insurance costs. This feature provides valuable insights into payroll expenses and trends, helping businesses make informed decisions about their payroll and compensation strategies.
HR Records
HR Records is a comprehensive human resource management system designed to centralize and organize all employee records, past and present. It serves as the memory of the organization, maintaining critical information in a tangible form—whether written, pictorial, or chart-based. This module offers a centralized database that holds essential records on various HR functions, including training, performance, absenteeism, wages and salary, labor turnover, productivity, and employee welfare. By providing detailed and accessible personnel records, HR Records ensures that your organization can efficiently manage and utilize employee data to support decision-making and operational needs.
Benefits of HR Records
- Elevate Employee Engagement
- Streamlined Onboarding
- Optimized Performance Management
- Enhanced Learning & Development
- Centralized Document Access
Key Features
Organizational Chart
Create, maintain, and update a comprehensive hierarchical breakdown of your HR department’s structure. This feature offers a visual representation of reporting lines, departmental responsibilities, and organizational roles, making it easier for HR managers to oversee team dynamics, plan organizational changes, and ensure effective communication within the company.
Job Descriptions
Develop detailed outlines of the main duties, responsibilities, and qualifications required for each role in your organization. This feature supports recruitment, performance evaluations, and career development, ensuring that all stakeholders have a clear understanding of job expectations, helping to attract the right talent and manage employee performance effectively.
Dependants
Record, manage, and update information about employees’ dependants, such as spouses, children, or other individuals who rely on the employee for support. This feature helps HR manage benefit eligibility, ensure accurate record-keeping, and provide the necessary support for employees with dependants, contributing to a more inclusive and supportive workplace environment.
HR Contracts
Manage the entire lifecycle of HR contracts, from creation, negotiation, and execution to renewal or termination. This feature streamlines contract management processes, helping HR ensure that all employment agreements are up-to-date, legally compliant, and aligned with organizational policies, reducing the risk of legal issues and improving employee relations.
Training
Track, organize, and manage all training and development activities within your organization. This feature ensures that your workforce remains skilled and adaptable by providing a structured approach to learning, helping employees meet the demands of their roles and fostering a culture of continuous improvement and professional growth.
Onboarding Process
Facilitate the smooth integration of new employees into your company with a structured and efficient onboarding process. This feature ensures that new hires receive the necessary tools, training, and cultural orientation to become productive members of the team quickly, enhancing their engagement and reducing turnover during the critical early stages of employment.
Layoff Checklist
Implement a structured and compassionate process for managing employee layoffs, ensuring that all legal and organizational steps are followed meticulously. This feature helps protect the company from potential legal risks while providing clear guidelines and support for employees during transitions, outlining their rights and the steps they need to follow during the layoff process.
Staff Workload
Staff Workload is designed to efficiently distribute tasks among employees while monitoring their utilization over time. The primary goal is to ensure that work is completed within the planned timeframe while maintaining a balanced workload for each team member. Without effective workload management, issues such as burnout, decreased productivity, and project delays can arise unexpectedly. By continuously monitoring workload, you can identify potential problems early and make necessary adjustments before they escalate, helping to maintain a healthy and productive work environment.
Benefits of Staff Workload
- Balanced Task Allocation
- Early Issue Detection
- Optimized Resource Utilization
- Improved Planning & Forecasting
- Seamless Integration with Timesheets & Leave
Key Features
Workload Overview
Provides a comprehensive view of each staff member’s schedule, highlighting days where estimated or actual hours exceed standard working hours. This feature helps managers quickly identify and address workload imbalances, ensuring tasks are evenly distributed to prevent burnout and maintain productivity.
Visual Timeline
Provides a comprehensive view of each staff member’s schedule, highlighting days where estimated or actual hours exceed standard working hours. This feature helps managers quickly identify and address workload imbalances, ensuring tasks are evenly distributed to prevent burnout and maintain productivity.
Interactive Task Management
Allows managers to click on tasks within the timeline to view and update details, ensuring that all task-related information is current. This interactivity facilitates smooth communication and coordination among team members, enabling effective task management.
Detailed Breakdown Charts
Provides in-depth analysis of workload data, breaking down information by estimated hours, actual hours worked, and departmental distribution. These charts offer valuable insights into team performance, helping managers optimize resource allocation and improve overall efficiency.
Kanban View
Offers a visual tool for managing workflows, where tasks are tracked and prioritized as they move through different stages. This feature allows teams to stay aligned, ensuring that all tasks are completed in a timely manner and project goals are met.
Capacity Management
Provides a clear picture of each team member’s capacity, allowing managers to allocate tasks based on availability and workload. This feature helps prevent over-allocation and ensures tasks are completed on time without overwhelming staff.
Customizable Settings
Allows managers to configure standard working hours, integrate with Timesheet and Leave modules, and tailor other parameters to fit the team’s needs. This customization ensures workload management aligns with organizational requirements, promoting a balanced work environment.
Recruitment
The Recruitment Module for BizCore is a comprehensive set of tools designed to automate and streamline your organization’s recruiting and staffing operations. From job postings to keeping candidates engaged, this module manages the entire recruitment process efficiently. By automating routine tasks like interview scheduling, the Recruitment Module frees up valuable time for more strategic activities. With applicant tracking and candidate relationship management features, you can enhance the recruitment experience for both your team and potential hires, ultimately leading to better hiring outcomes.
Benefits of Recruitment
- Faster Hiring Process
- Improved Candidate Experience
- Access to Qualified Candidates
- Streamlined Collaboration
- Effective Job Postings
Key Features
Applicant Tracking
Centralize and manage all resumes and CVs in one platform, allowing for quick and efficient screening of candidates. This feature ensures that you can easily track each applicant’s status throughout the recruitment process, making it simpler to identify top candidates and move them forward in the hiring pipeline.
Candidate Assessment & Evaluation
Implement customizable screening forms and pre-hire assessments to streamline the interview process. This feature allows you to evaluate candidates’ skills and qualifications more effectively, ensuring that only the most suitable candidates advance to the next stage.
Career Websites
Create and manage engaging career sites where potential applicants can browse job openings, manage their profiles, apply for positions, and track their application status. This feature enhances the candidate experience by providing a user-friendly platform for job seekers to interact with your organization.
Communications
Utilize built-in communication tools to maintain transparency with candidates by sending alerts, providing status updates, and responding to inquiries promptly. This feature helps keep candidates engaged and informed throughout the recruitment process, improving overall candidate satisfaction.
Interview & Offer Management
Simplify the interview process by automating scheduling. This feature ensures a smooth and professional experience for candidates, increasing the likelihood of offer acceptance and successful onboarding.
Onboarding
Manage the transition from candidate to employee seamlessly by completing necessary forms and introducing new hires to their teams. This feature facilitates a smooth onboarding process, ensuring that new employees are well-prepared and integrated into your organization quickly.
Platform Features
Track key recruiting metrics, generate detailed reports, and gain insights into hiring trends and KPIs using customizable dashboards. This feature provides valuable data that can help you refine your recruitment strategies and improve overall hiring outcomes.
Integrations & Extensibility
Utilize API integrations to connect with other platforms and tools, creating a seamless and cohesive recruiting ecosystem. This feature ensures that your recruitment process is fully integrated with your existing systems, enhancing efficiency and reducing manual data entry.
Timesheets & Leave
The Timesheets & Leave Management module is a comprehensive online solution for tracking employee work hours, managing project time, overseeing leave requests, and planning shifts. This module allows employers to monitor workforce productivity, streamline time tracking, and efficiently manage absences. By automating these processes, businesses can reduce manual errors and ensure accurate record-keeping, leading to better workforce management and improved overall efficiency.
Benefits of Timesheets & Leave
- Effortless Time Tracking
- Streamlined Leave Management
- Comprehensive Absence Tracking
- Automated Approval Workflows
- Flexible Shift Planning
Key Features
Shift Scheduling
Easily customize and manage employee work schedules with a variety of templates, allowing for seamless shift swapping and holiday planning. This feature ensures that all shifts are covered efficiently, reducing the risk of scheduling conflicts and improving overall team coordination.
Time Clock
Track precise clock-in and clock-out times for shifts and breaks, enhanced by real-time alerts and security measures like GPS or network locks. This ensures accurate time tracking and provides accountability for both in-office and remote employees.
Leave Application Management
Empower employees to view the leave status of their team before applying, promoting well-informed decisions that help maintain project timelines. This feature supports a transparent leave application process and helps prevent overlaps in critical project phases.
Streamlined Leave Approvals
Simplify the leave approval process by viewing all necessary details in one place, allowing managers to approve or reject requests quickly. Once a decision is made, rosters and timesheets are automatically updated to reflect the changes, maintaining an organized workflow.
Hierarchical Approval Process
Implement multi-level approval workflows that reflect your organizational structure, with the option to delegate approval rights to department heads. This feature ensures that leave requests are reviewed and approved by the appropriate authority, maintaining transparency and accountability.
Working Hours Tracking
Digitally monitor employee schedules and working hours, reducing the need for manual spreadsheets. This feature provides accurate records of work hours, helping to ensure that employees are compensated fairly and that productivity levels are tracked effectively.
Field & Office Time Tracking
Enable employees to clock in and out from both the office and the field, ensuring accurate time tracking regardless of location. This flexibility supports diverse work environments, ensuring all hours worked are properly accounted for.
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Frequently Asked Questions
What is the BizCore HRMS Module?
The BizCore HRMS (Human Resources Management System) Module is an all-in-one solution designed to manage various HR functions, including payroll, employee records, staff workload, recruitment, and timesheets & leave management. It helps streamline HR operations, ensures compliance, and improves overall efficiency.
How does BizCore HRMS handle payroll processing?
BizCore HRMS automates payroll processing by calculating employee wages, deductions, bonuses, and taxes. It ensures that employees are paid accurately and on time, while also handling payroll taxes and complying with labor laws.
Can I track employee attendance and leave with BizCore HRMS?
Yes, the Timesheets & Leave Management module allows you to track employee attendance, manage leave requests, and plan shifts. It provides real-time visibility into employee work hours and automates leave management processes.
How does the Recruitment Module benefit my hiring process?
The Recruitment Module streamlines the entire hiring process, from job postings to candidate management. It automates routine tasks, improves candidate engagement, and helps recruiters manage applications more effectively, leading to better hiring outcomes.
What kind of employee records can I maintain with BizCore HRMS?
BizCore HRMS allows you to maintain comprehensive employee records, including personal details, employment history, training, performance evaluations, and compensation information. This centralized database helps in efficient HR management and decision-making.
How does the Staff Workload Module help in managing employee tasks?
The Staff Workload Module helps distribute tasks evenly among employees and monitors their utilization over time. It ensures that work is completed within the planned timeframe while preventing employee burnout and maintaining productivity.
Can I customize the approval workflows in BizCore HRMS?
Yes, BizCore HRMS allows you to set up customizable approval workflows for various HR processes, such as leave requests, payroll approvals, and recruitment tasks. This ensures efficient and transparent decision-making.
How does BizCore HRMS handle employee performance management?
BizCore HRMS includes tools for setting performance goals, tracking progress, and evaluating employee performance. It helps HR professionals and managers to nurture employee growth and align individual goals with organizational objectives.
Is there an integration between HRMS and other BizCore modules?
Yes, BizCore HRMS integrates seamlessly with other BizCore modules like Accounting and Bookkeeping, Fixed Equipment Management, and Recruitment. This integration ensures unified data management across the organization.
How does BizCore HRMS support employee onboarding?
BizCore HRMS streamlines the onboarding process by providing tools for electronic signatures, training tracking, and automated tasks. This ensures a smooth transition for new hires and helps them integrate quickly into the company.
Can I generate HR reports with BizCore HRMS?
Yes, BizCore HRMS offers comprehensive reporting features that allow you to generate various HR reports, including payroll summaries, attendance records, leave reports, and employee performance evaluations. These reports help in data-driven decision-making.
How secure is the data in BizCore HRMS?
BizCore HRMS provides robust security features, including access controls, data encryption, and IP whitelisting. This ensures that sensitive HR data is protected and only accessible to authorized personnel.
