Item Settings Configuration Guide
Inventory Module – General Settings
Overview
The Item Settings section in the Inventory module allows administrators to set default values and behaviors for adding new items. By configuring these settings, businesses can maintain consistent pricing, efficient product labeling, and accurate inventory tracking.
Accessing Item Settings
1. Navigate to the left sidebar menu.
2. Select Inventory.
3. Click Settings → General Settings.
4. Open the Items tab.
The data set in this section will be applied to the Add Item form by default.
1. Default Profit Rate (%)
Purpose: Automatically calculates the selling price of an item when a purchase price is entered.
Field: Default Profit Rate (%)
Example
– Default Profit Rate (%) = 13
– Purchase price = $100
Tip
Choose the calculation method that aligns with your pricing strategy.
2. Price Rounding Options
a. Fractional Portion (Number of Digits Rounded)
– Rounds the price to the chosen decimal place.
Example:
– Fractional portion = 2
– Selling price = $155.747
– Final price = $155.75
b. Integer Portion (Number of Digits Rounded)
– Rounds the price to the nearest integer.
Example:
– Integer portion = 1
– Selling price = $154.59
– Final price = $160
Useful for creating cleaner price tags and standardizing price formats.
3. Barcode Settings
This setting determines what details appear on printed product barcodes.
Display a short description below the printed barcode
– Shows the first 30 characters of the item’s brief description.
Display price when printing barcode
– Shows the selling price on the barcode.
Note
Enable both options for better visibility during sales and stock management.
4. Product Search Threshold
Controls the display behavior of the item selection list:
If number of items > X → A search box will be shown. Users must type to find products.
If number of items < X → All items are shown in a drop-down list.
Example:
– Threshold (X) = 50
– If inventory = 75 items → search required.
– If inventory = 30 items → list shown by default.
5. Update Inventory Attribute
Option: Do not update inventory numbers
– Clicking Update will uncheck this attribute for all products.
– This ensures inventory levels automatically adjust with each transaction.
Important: This action applies to all products in the system.
Tip
This action applies to all products in the system.
Summary Table
| Setting | Function | Example / Effect |
|---|---|---|
| Default Profit Rate (%) | Auto-calculate selling price | $100 with 13% profit = $113 or $114.94 |
| Price Rounding | Standardize prices | $155.747 → $155.75; $154.59 → $160 |
| Barcode Options | Display short description & price on barcode | Up to 30 characters + price shown |
| Product Search Threshold | Show search box or drop-down based on inventory size | X = 50, above = search, below = list |
| Inventory Attribute Update | Auto-uncheck inventory restriction for all items | Keeps stock updated with each transaction |